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Acquisitions and Metadata Law Librarian

Position overview

Salary range: Title: Acquisitions and Metadata Law Librarian

Title Code: Assistant Librarian, Potential Career Status
Salary: $70,539 - $74,399 (Step 7 – 9) commensurate with experience

Application Window

Open date: April 17, 2023

Most recent review date: Monday, May 15, 2023 at 11:59pm (Pacific Time)
Applications received after this date will be reviewed by the search committee if the position has not yet been filled.

Final date: Friday, Jun 30, 2023 at 11:59pm (Pacific Time)
Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.

Position description

The University of California, Irvine School of Law seeks a dynamic, self-motivated individual committed to process improvement who is flexible and forward-thinking to serve as Metadata and Acquisitions Law Librarian. Under the general supervision of the Head of Collection Services, this position oversees all aspects of acquisitions and supervises at least two members of the department. This position is responsible for the Law Library’s collection budget, working closely with the department head on forecasting, administration, and analysis.

Qualified candidates from diverse backgrounds and life experiences are encouraged to apply. The UCI Libraries are committed to recruiting a diverse workforce and advancing UCI’s Commitment to Inclusive Excellence.

Position Description
• Manages all acquisitions activities and directly supervises Library Assistants with duties that include ordering, handling invoices, and processing new materials.
• Supervises daily work of Student Workers who assist the department with processing, withdrawing, and special projects.
• Develops training and documentation.
• Manages departmental communications and workflows when the Head of Collections Services is absent.
• Performs original and complex copy cataloging for all formats of legal materials, in coordination with others in the department.
• Manages acquisitions processes: orders in Alma and vendor systems, including payments; receipts and claims; fiscal close and rollover in Alma.
• Coordinates research and resolution of order and payment issues with vendors.
• Manages vendor information in all relevant systems, including systems managed by the Libraries and by other campus departments.
• Ensures timely public access to information about new resources, in coordination with Department Head and others as needed.
Policy Setting, Assessment, and Documentation
• In consultation with Department Head as needed, establishes policies and procedures to maintain accurate records for complex, continuously updated legal materials in print and electronic formats.
• Participates in ongoing implementation and improvement processes for the UCI Libraries’ Library Systems Platform.
• Develops and maintains documentation for assigned functional areas and participates in the maintenance of department-wide documentation. Analyzes and improves overall acquisitions workflows by leading training sessions and supervising the implementation of changes.
• Assists in analyzing and reporting for collection-maintenance activities. Monitors balances, subscriptions, orders, and memberships.
• Participates in collection development activities as assigned.
• Participates in supporting public-facing library services by working shifts at the front desk or reference desk.
• Collaborates with all librarians to design, develop, and maintain the Law Library’s online presence.
• Participates actively and collaboratively on library committees, task forces, and project teams as appropriate.
• Participates in professional organizations outside the library and in university and public service, and engages in research and creative activity in order to meet the University of California criteria for advancement and promotion.
• Develops and maintains awareness of current developments in the fields of law, library science, legal technology, and legal research, to enhance performance in primary position responsibilities.
• Other responsibilities as assigned.
• Graduate degree in library science from an ALA-accredited institution.
• Knowledge and experience with purchasing in an academic library.
• Demonstrated fluency with common office applications for collaboration, documentation, and reporting, including intermediate spreadsheet skills, or the ability to develop fluency.
• Excellent organizational and time management skills, and effectiveness in balancing and completing multiple assignments and projects.
• Demonstrated initiative and flexibility. Ability to work creatively and effectively both independently and as a team member.
• Commitment to diversity, equity, inclusion, and accessibility.
• Three or more years of acquisitions or related experience in law libraries.
• One or more years of experience with acquisitions or electronic resource management in the Alma library services platform from Ex Libris.
• Leadership skills, demonstrated by supervisory experience, project management experience, or other types of relevant experience.

Librarians are entitled to two days per month of annual leave, thirteen paid holidays, and one day per month of sick leave. The University has an excellent retirement system and offers a variety of group health, life, and disability insurance plans. Benefits are equal to approximately 45% of salary.

Librarians at UCI are academic appointees. Non-managerial librarians are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT). This is a represented position.

As academic appointees, UCI Librarians receive potential career status at the time of their initial appointment. Librarians periodically receive administrative and peer review for merit increases based on the following criteria: 1) professional competence and quality of service within the Library; 2) professional activity outside the Library; 3) university and public service; and 4) research and other creative activity.

Document requirements
• Curriculum Vitae - Your most recently updated C.V.
• Cover Letter
• Inclusive Excellence Activities Statement - Statement addressing how past and/or potential contributions to inclusive excellence will advance UCI's Commitment to Inclusive Excellence. See our guidance for writing an inclusive excellence activities statement.
• 3-5 references required (contact information only).


Basic qualifications (required at time of application)

Graduate degree in library science from an ALA-accredited institution .

Application Requirements

Document requirements
Reference requirements
  • 3-5 required (contact information only)
Apply link:

Campus Information

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs – With Updated Interim Amendments. All Covered Individuals under the policy must provide proof of receiving the COVID-19 Vaccine Primary Series or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, Religious Objection, and/or Deferral based on pregnancy or recent COVID-19 diagnosis and/or treatment) no later than the applicable deadline. All Covered Individuals must also provide proof of receiving the most recent CDC-recommended COVID-19 booster or properly decline such booster no later than the applicable deadline. New University of California employees should refer to Exhibit 2, Section II.C. of the SARS-CoV-2 (COVID-19) Vaccination Program Attachment for applicable deadlines. All Covered Individuals must also provide proof of being up-to-date on seasonal influenza vaccination or properly decline such vaccination no later than the applicable deadline. Please refer to the Seasonal Influenza Vaccination Program Attachment. (Capitalized terms in this paragraph are defined in the policy.) Federal, state, or local public health directives may impose additional requirements.

Job location

Irvine, Ca